" Manages the daily operations and work efforts of the contract administration staff to ensure proper company compliance of policies and procedures for the energy-related trading, marketing and risk management division of an international, diversified commodity trading firm.
" Directs and/or assists in all areas of the contract administration department with contract audits/generation, contract reviews, image queue management and tax package preparation
" Audits general terms and conditions of contracts for compliance of internal company policies, requirements and procedures and relates provisions to staff
" Manages, coordinates and reviews activities and contracts generated by the contract administration staff to ensure the timely release of accurate counterparty contracts; recommends measures to increase efficiency
" Prepares, compiles and verifies data for the Image Queue, Contract Recap/Unconfirmed Trade and Missing Image File reports for management
" Manages contract administration staff (i.e., maintains attendance and vacation records, documents performance, conducts performance appraisals, interviews prospective employees and trains personnel in contract policy and procedures.
" Using own discretion, reviews the work product of contract administrators to ensure accuracy and completeness
" Ensure that (internally) approved confirmation templates are accessible as reference guides. Update and code document management System (AIA) with legally approved templates for distribution and use for Contract Administration staff for documentation generation and response.
" Use tact and diplomacy to interface with Front, Middle and Back office departments.
" Performs related duties and special projects as assigned
Job Requirements (Identify minimum levels required.)
" Exceptional knowledge of boiler plate purchase and sale agreements and merchant terms and conditions.
" Proven supervisory skills.
" Good written and verbal communication skills.
" Ability to make accurate decisions.

Education
" College degree or equivalent combination of education and work experience preferred
" Paralegal certificate from an accredited college or institution preferred.

Experience
" Five years of experience with contract preparation, administration and compliance
" Five years in a trading, investment or risk management related industry
" Prior experience working in the commodity industry preferred, domestic and international waterborne experience preferred.
" Three years of experience utilizing boiler plate purchase and sale agreements and merchant terms and conditions
" Previous contract negotiation skills extremely helpful
" Prior supervisory experience

Knowledge/Skills/Abilities/Licenses
" Knowledge of contract principles and procedures
" Ability to compile information and prepare reports
" Knowledge of commodities trading business practices and procedures preferred
" Strong analytical skills (e.g., the ability to assess contract compliance and resolve problems)
" Strong communication skills (written and oral)
" Strong interpersonal skills (e.g., the ability to work effectively with personnel in various divisions of the company and reflect a positive image to internal/external customers)
" Ability to prioritize workload
" Ability to work under pressure and to multi-task
" Organized and detail-oriented
" Proficiency with Microsoft Office software a plus
" Proficiency with databases helpful, preferably on an AS/400 system

Equipment Used
" PC and standard office equipment (fax, telephone, file cabinets, paper shredder)
Working Conditions
" Typical office environment
" Requires reading lengthy documents with small print and spends prolonged periods viewing a computer screen
" Works independently on multiple projects with shifting priorities
" Interacts with personnel of all levels from numerous other departments and geographic locations

Please forward resume with salary/rate requirements to: Kirk --> kirk@marshwinds.net